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Portal: Freight Documents

Freight document portal: auto-generated BOL, POD, invoice, insurance certificate.

The Warp freight document portal auto-generates a pre-filled Bill of Lading from your booking, captures Proof of Delivery with photos and electronic signature, issues the Falvey insurance certificate instantly, and retains every document for 9 months (matching the Carmack claim window). Bulk export via BOL Vault or pull through the Freight API.

98.2% on-time delivery · $100K carrier liability · Up to $1M coverage · 2,000+ shippers · No subscription

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Warp customers

WalmartGopuffKith
Warp · Fast Company Most Innovative Companies 2026
As seen in
AutoBOL pre-filled from booking
Photos + e-sigProof of Delivery
9 monthsDocument retention (claim window)
Bulk exportBOL Vault + Freight API
Document Workflow

Every document surface in the portal — in two steps.

The shipment detail right rail is the single source of truth for References, Cost, BOL, and Documents. The BOL PDF auto-generates with a QR code, Carmack Amendment clause, and signature lines.

13

Stops, freight items, cost breakdown, references, BOL, and documents

Shipment detail bottom showing Stops tab with pickup and delivery addresses, Freight section with pallet details, and right rail with References, Cost, View BOL link, and Documents section
What you do

Scroll the shipment detail. The Stops tab shows pickup and delivery addresses with dates, times, and contacts. The freight section lists pallet count, weight, and dimensions. The right rail shows shipment type, all your reference numbers (PO, ASN, BOL, Tracking, Cost Center), total charged, a View BOL link, and a Documents section that updates as POD and other files are uploaded.

Behind the scenes

References sync into the BOL header and invoice for downstream matching. The View BOL link opens the auto-generated Bill of Lading PDF. Documents and Activity update automatically as the carrier event stream and driver app detect events.

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Download the auto-generated Bill of Lading

Auto-generated Bill of Lading PDF with WARP logo, QR code, shipment IDs, pickup and delivery details, items table, Carmack Amendment liability notice, and signature lines
What you do

Click View BOL. The PDF is pre-filled with a scannable QR code, your WARP ID, BOL number, pickup and delivery addresses with contacts, an items table with pallet count/weight/dimensions, and the Carmack Amendment liability clause. Signature lines for Shipper, Carrier, and Receiver are ready for pickup.

Behind the scenes

BOLs are generated server-side from your booking data and stored in encrypted object storage. The QR code encodes the WARP ID for quick dock lookup. Driver signature at pickup is captured via the Warp driver app, and the signed version replaces the blank one in Documents within minutes.

Auto-generated Bill of Lading with Carmack clauses

Warp generates the BOL PDF server-side from your booking data the moment you confirm a shipment.

Equipment, pickup and delivery addresses, shipper and receiver contacts, the freight items table (pallet count, weight, dimensions, handling requirements), and liability notices (Carmack Amendment, NMFC/FAK) are pre-filled.

Driver signature at pickup is captured via the Warp driver app and replaces the blank BOL with the signed version in Documents within minutes.

Proof of Delivery with photos and electronic signature

The Warp driver app captures Proof of Delivery at final delivery: consignee signature (or photo-only for drop-off), pallet-count verification, damage or shortage notations, and timestamped location metadata.

POD uploads to encrypted object storage and lands in the shipment detail page under Documents within minutes of delivery.

For LTL shipments, carrier-captured POD integrates into the same Documents section through the event stream.

Falvey insurance certificate and commercial invoice

If you toggle Falvey cargo insurance during booking (up to $1M declared value), the certificate generates immediately after confirmation and downloads from Documents.

The commercial invoice for every booked shipment is generated alongside the BOL.

Every shipment also includes $100K Carmack Amendment carrier liability at no extra cost — Falvey is optional additional coverage.

Nine-month retention matching the claim window

Documents retain for 9 months from delivery, matching the Carmack Amendment claim window.

File claims at wearewarp.com/tools/freight-claim-form with photo documentation, commercial invoice, and signed BOL — all accessible directly from the shipment detail page.

The Claims Dashboard tracks status updates across filed claims. For longer retention, export via BOL Vault or Freight API during the retention window.

Bulk export with BOL Vault and Freight API

BOL Vault bulk-exports Bill of Lading documents across your entire shipment history. Filter by date range, carrier, origin state, destination state, or reference number.

Export a ZIP archive of PDFs plus a CSV manifest — useful for audits, claim filings, or migration into your own system of record.

The Freight API has document-download endpoints for BOL, POD, and insurance certificate per shipment, with webhook notifications when documents become available.

Frequently asked questions

Does Warp generate the Bill of Lading automatically?

Yes. Warp auto-generates a fully pre-filled Bill of Lading PDF from your booking data the moment you confirm a shipment.

The BOL includes equipment, pickup and delivery details, shipper and receiver info, freight items table (pallet count, weight, dimensions, handling requirements), NMFC/FAK notices, and Carmack Amendment liability clauses.

Download from the shipment detail page and hand to the driver at pickup.

Where is Proof of Delivery stored after the shipment is complete?

Proof of Delivery (POD) is stored in the shipment detail page under Documents.

The Warp driver app uploads signed POD with photos and electronic signature at delivery — the signed BOL replaces the blank version in Documents within minutes of delivery.

POD is retained for 9 months from delivery (matching the claim window) and downloadable anytime during that period.

How do I download the Falvey cargo insurance certificate?

If you toggle Falvey cargo insurance during booking (declared value up to $1M), the certificate generates immediately after booking confirmation.

Download from the shipment detail page under Documents.

Every Warp shipment includes $100K Carmack Amendment carrier liability at no extra cost — the Falvey certificate is optional additional coverage on top of Carmack.

How long does Warp retain freight documents?

Nine months from delivery for every document — Bill of Lading, Proof of Delivery, insurance certificate, commercial invoice, and the activity log.

This matches the Carmack Amendment claim window (9 months from delivery to file a claim).

For longer retention, export documents via BOL Vault or pull them through the Freight API at any time during the retention window.

What is BOL Vault?

BOL Vault is a Warp tool for bulk export of Bill of Lading documents across your entire shipment history.

Filter by date range, carrier, origin state, destination state, or reference number, and export a ZIP archive of PDFs plus a CSV manifest.

Useful for audits, claim filings, or migrating historic documents into your own system of record. Available at wearewarp.com/tools/bol-vault.

Does Warp generate commercial invoices?

Yes. The commercial invoice for every booked shipment generates in Documents alongside the BOL.

For international freight (cross-border Canada and Mexico), Warp's enterprise path handles commercial invoice, packing list, certificate of origin, and NAFTA/USMCA paperwork coordination with your customs broker.

Can I pull documents through the Freight API?

Yes. The Freight API has document-download endpoints for BOL, POD, and insurance certificate per shipment. Generate an API key from the portal Settings page.

Webhooks on shipment milestones (HMAC-signed POST) notify your system when documents become available.

Full reference at wearewarp.com/freight-api and OpenAPI spec at wearewarp.com/api/v1/openapi.json.

What references are captured on the BOL?

Every reference you enter at booking syncs into the BOL header for downstream invoice matching: PO (Purchase Order), ASN (Advance Shipping Notice), BOL (your internal BOL number if different from Warp's), Tracking, Cost Center, and Internal Reference.

References also appear on Proof of Delivery and the commercial invoice.

About the Warp freight network

More about the Warp freight network
50+cross-dock facilities
1,500+Warp LTL lanes
9,000+vans & box trucks
24,000+vetted carriers

Warp is a technology-driven freight network that combines cargo van, box truck, LTL, and FTL capacity under one operating system. Shippers get instant rates, real-time tracking, and access to 50+ cross-dock facilities and 9,000+ cargo vans and box trucks — with 80%+ US LTL zip-to-zip coverage and nationwide FTL, box truck, and cargo van.

The network is supported by 24,000+ vetted carrier partners.

Unlike traditional brokers, Warp uses AI to match the right vehicle to every load based on weight, dimensions, urgency, and cost targets. Cross-dock operations reduce transit time by eliminating unnecessary terminal transfers.

Pool distribution and zone-skipping programs help enterprise shippers lower per-unit delivery costs while maintaining tight appointment windows.

Self-serve shippers can quote, compare, and book freight online in under two minutes. Enterprise accounts get dedicated capacity planning, committed rate programs, and a named operations team. Every shipment includes scan-level visibility from pickup through final delivery.

Warp operates across the contiguous United States with regional density in the Southeast, Texas, Midwest, and Northeast corridors.

Cross-dock facilities in Atlanta, Chicago, Houston, New York, Savannah, Orlando, Charlotte, Indianapolis, Columbus, Denver, New Orleans, and Milwaukee support faster transfers and fewer touches on recurring lanes.

Freight modes and vehicle types

Cargo vans handle loads up to 3,500 pounds and 400 cubic feet, ideal for time-sensitive deliveries, last-mile retail replenishment, and lightweight palletized freight.

Box trucks carry up to 10,000 pounds and 1,500 cubic feet, fitting most regional distribution and store delivery needs without requiring a loading dock.

Dry vans and full truckloads move 42,000+ pounds for high-volume lanes and recurring programs. LTL shipments share trailer space on optimized routes through Warp cross-docks, reducing per-pallet cost by consolidating multiple shippers on the same vehicle.

Warp does not default every shipment to a 53-foot trailer. The AI engine evaluates load weight, cube, delivery window, and cost to recommend the right vehicle. Shippers see all available mode options with live pricing in one comparison screen before booking.

Cross-dock operations

Cross-docking at Warp facilities eliminates warehouse storage. Inbound freight is sorted and transferred directly to outbound vehicles, typically within hours.

This reduces dwell time, lowers damage risk, and compresses delivery windows. Warp cross-docks support pallet-in, pallet-out operations with scan-level tracking at every handoff point.

Facility locations are selected for corridor density: Atlanta handles Southeast retail flow, Chicago serves Midwest manufacturing and replenishment, Houston covers Texas industrial distribution, and New York supports dense Northeast delivery. Each facility operates on appointment-based scheduling to prevent congestion and maintain throughput consistency.

Enterprise freight programs

Enterprise shippers get committed rate programs, dedicated account management, and custom SLA design. Warp builds lane-by-lane rate structures that account for volume commitments, seasonal variation, and mode flexibility. Operations teams monitor shipment execution daily and intervene proactively when exceptions occur.

Self-serve freight quoting

The self-serve portal lets shippers enter origin and destination, load details, and delivery requirements to see live rates across all available modes. Quotes include estimated transit time, vehicle type, and total cost.

Booking takes one click. After booking, shippers track every shipment with real-time GPS location, milestone updates, and proof of delivery documentation.

Industries and use cases

Retail shippers use Warp for store replenishment programs that deliver to hundreds of locations per week on tight appointment windows. Apparel brands use zone skipping to bypass regional parcel sortation and reduce per-unit delivery cost.

Food and beverage companies rely on time-definite delivery for perishable goods. Manufacturing operations use Warp for inbound vendor consolidation, combining multiple supplier shipments into fewer, fuller loads through cross-dock facilities.

Distribution companies use pool distribution to serve multiple delivery points from a single origin, splitting full truckloads at cross-docks into smaller last-mile vehicles.

Urgent freight recovery covers emergency capacity needs when primary carriers fail or demand spikes unexpectedly. Middle-mile optimization reduces cost and transit time on the longest segment of multi-leg shipments.

Ready to ship?

Get instant rates or talk to our team about a custom freight program.

98.2% on-time delivery · $100K carrier liability · Up to $1M coverage · 2,000+ shippers · No subscription

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